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Job Ref.: RIL-DBC

Job Title: Database Clerk -Sales



Town / City: San Fernando

Job Type: Permanent full-time

Job description:

 General Accountability:

The Database Clerk- Sales is responsible for maintaining the company’s twenty pound and one hundred pound L.P.G. customers into the database system.

Specific Duties:

 Ensure all new 100lb Residential customers’ information are updated on Sage 50: if the customer is not found; a new account is created for that customer. The appropriate General Ledger (GL) account is selected (100lb).

 ID Number (phone Number)
 Name
 Address
 Phone Numbers
 Contact Person
 Sales Rep ID
 Delivery Days/Time

 Invoicing of 100lb Sales on Sage 50: The customer’s name is searched on the system, when the account is found the details of the sale are entered unto the system as follows:
 Invoice number #
 Sale Amount
 100lb cylinders full and empty numbers are recorded
 Service charge for Bulk and 100lb
 Vat

 The payment method and the General Ledger (GL) Cash Account are selected. The transaction is saved; the invoices are stamped and passed to the accounts department.

 Invoicing of Bulk Sales for North, Central, and South on Excel Spreadsheet daily: Customer Names are located on excel sheet and gallon amount is entered for both Charge and Cash Customer.

 Invoicing of 20lb Sales Area 1-5 on Excel Spreadsheet: Customer Names are located on the excel sheet and Cylinder quantity is entered.

 Responsible for ensuring all documents that are used by you are kept safely and its’ confidentiality is maintained.

 Follow up with the Sales Operations Manager or Divisional Manager- Sales & Marketing to ensure the immediate resolution of concerns.

 Run sales reports as and when required.


 Works with the Senior Team Leader to establish routes serviced by House to House drivers.

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