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Job Title: Accounting Assistant - Inventory Control and Projects



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Job Type: Permanent full-time

Job description:

Accounting Assistant - Inventory Control and Projects

Job Summary     
To provide day-to-day accounting support geared towards assisting in the achievement of the departmental objectives and support throughout the organization relating to the Company's Inventory and Project Accounting.     
Key Responsibilities:     

  • Review and investigate inventory adjustments to validate the reasons provided for the inventory adjustment. To be completed by the 2nd working day after the adjustment was made on Great Plains.     
  • Review on a quarterly basis - Delivery Notes, Internal Material Transfer (IMT) and Return to Supplier books and ensure that all documents are completed in full, duly approved and issued on a timely basis. Sequence checks are to be carried out.  This must be done before start of the quarterly stock count    
  • Reviewing Stock Adjustment forms (Adjustment to system quantity on hand) for completeness, approvals and test check postings to the inventory sub-ledger.    
  • Freezing inventory and preparing system generated stock count sheets for perpetual, annual and random counts as required. Assisting with physical counts and re-counts as required.     
  • Investigating and documenting variances arising from stock counts. Posting approved physical count figures to GP Dynamics, by the 4th working day of each month.    
  • Analyzing on a monthly basis the various General Ledger accounts that record inventory, cost of sales and adjustments.     
  • Reconciling on a monthly basis the General Ledger to Sub-Ledger accounts, investigating and clearing reconciling items, 2nd working day of each month.    
  • Liaising with Internal and External Auditors on audit findings, year-end audit requirements and special inventory reports. Investigating and clearing audit issues relating to inventory.    
  • Providing accurate and timely inventory reports that may be required by Management (E.g.. Monthly Valuation reports, Inventory Ageing Report).    
  • Reviewing and making recommendations on the physical layout and storage of inventory items and monitoring general warehouse housekeeping and highlighting any non-conformances.   
  •    Review work in progress (WIP)  General Ledger Accounts to make comparisons to projects' budget the by the 1st working day of each month  with projects billed at the end of the previous month to ensure the cost of sales is accurately reflected in the monthly financials.    
  • Review all entries posted to the WIP accounts with the Projects team, to validate the transaction entry.    
  • Ensure that any/ all un-utilized materials purchased for ongoing projects are verified every quarter and incorporated in the stock count.    
  •    Must be aware of and comply with all safety policies and procedures and all HSE requirements in the environment in which the company and client operates.    
  • Perform any other related duties required by the job function.    
  • Maintaining accurate filing of documents.    
  • Assisting with the provision of support and requested information to Auditors (Internal and External) as required.

Education / Qualifications:     

  • Level 2 ACCA qualification    
  • 5 Ordinary Level Passes including Mathematics and English    
  • Proficiency in Microsoft Office Suite    
  • Experience with Microsoft Dynamics GP will be considered an asset    

Relevant Experience:     

  • At least 2 years’ experience in a similar capacity    
  • Experience with Microsoft Dynamics GP will be considered an asset

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