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Job Ref.: 289/AA/EAL

Job Title: Administrative Support

Sector: ENGINEERING,CONSTRUCTION,PROJECT MANAGEMENT,ENERGY, QS

Location: NORTH -PORT OF SPAIN,WOODBROOK,ST. JAMES, MORVANT

Town / City:

Job Type: Temporary / Contract

Job description:

Should be fluent in french
• Ordering and distribution of groceries
• Ordering and distribution of stationery
• Coordinating the dispatching of documents: internal and external
• Conference Room Bookings
• Flight/ Hotel / Rental Car (for Business, Training and Emergency): request itineraries, prepare documents for approval, organize approval signatures and finalize and confirm arrangements. Liaise with passenger with the confirmed details
• Taxi: request and follow up to receive information. Liaise with passenger with the confirmed details
• Meet and clear: prepare documents and liaise with provider
• Coordination of Training: print material, coordinate all logistics (flight, taxi, meals, IT requirements)
• Coordination of Meetings:  print material, coordinate all logistics (flight, taxi, meals, IT requirements)
• General binding and collation of documents
• Assisting in the preparation of documents for meetings or presentations
• Visitors: flight, hotel and taxi coordination
• General assistance provided to employees to sort out situations that arise in work
• Special assistance to managers: preparation of certain documents for approval, meeting reminders
• Coordination of the internal and external taxi service
• Any other duty as requested by the Company
 

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