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Job Ref.:

Job Title: Team Legal Administrative Assistant



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Job Type: Permanent full-time

Job description:

Role Title Team Legal Administrative Assistant
Reports to Group SVP & General Counsel
Supervised by Assigned in-house attorneys
Job Purpose Supports in-house attorneys by performing clerical and administrative work that
requires knowledge of legal terms, documents, and procedures and provides full
administrative support to in-house legal team. Supports process aspects of Team
Legal’s compliance role in relation to contract management; storage and
archiving. Helps maintain case database in relation to in-house attorney(s) to
whom assigned, manages reporting requirements (internal and external) and
ensures appropriate, timely notifications issued. Carries out effectively day-to-day
administrative tasks assigned by manager, team members. Supports strategy of
migrating towards paperless working environment. Often assigned to one
attorney, group of attorneys, one business unit or single practice area.
Responsibilities Prepares documents under in-house attorneys’, management guidance
& Supports, assists in collecting information, preparing reviews, consolidating
Accountabilities facts, preparing documents as needed, tracking cases
Helps  maintain  case  management  system,  provides  research,  maintains
regular communications with involved parties, clients, keeps them informed,
catalogues, tracks, documents information; maintains regular communication
with clients, maintains electronic, printed copy filing systems up to date
Uploads, maintains, information to databases, Combined Case Listing
Provides typing services from hand-written copy, machine dictation, prepares
letters,  agreements,  deeds,  reports,  memoranda,  legal  opinions,  legal
correspondence, other legal and non-legal documents
Opens, distributes, incoming mail, other materials, co-ordinates internally with
clients/departments and ensures prompt and appropriate distribution
Handles  telephone  calls,  liaises  with  parties;  provides  information  as
appropriate, takes messages, ensures calls returned on timely basis
Schedules appointments, meetings; provides necessary reminders
Reviews, proof-reads outgoing documents, correspondence to ensure correct
grammatical usage, compliance with Company standards
Attends meetings, conferences to take notes, minutes, dictation
Arranges  for  filing,  registration  of  documents  at  relevant  offices,  verifies
information as appropriate, handles, secures confidential material, documents
Attributes Honesty, Integrity, Ethics and Confidentiality
Does not require extensive supervision; is able to plan and prioritise work
Accepts accountability and is committed to quality and detail
Time management skills, works under pressure to meet deadlines
Works independently or in a team, quickly, efficiently, shows initiative
Methodical, thorough approach to work
Understands client confidentiality
Skills Minimum 5 CXC/ ’Levels or equivalent – English, Mathematics compulsory
& 3 years in an office environment with clerical experience or equivalent
Qualifications Experience working in legal setting strongly preferred
Proficiency in Office 365 particularly Word, Excel and Power Point.
Excellent research, analytical and administration skills
Excellent organisation, communication, written and verbal skills



Kindly send applications by Tuesday 25th July, 2017 to:

The Human Resources Department

Massy Ltd.

63 Park Street

Port of Spain

Or email

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