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Job Title: Purchasing Assistant

Sector: ACCOUNTING,AUDIT,FINANCE,ECONOMICS,PURCHASING,INSURANCE ADMIN,

Location: NORTH CENTRAL -CUREPE,MT HOPE,SAN JUAN

Town / City:

Job Type: Permanent full-time

Job description:

 

Purchasing Assistant

To ensure that all foreign orders are cleared in a timely manner and that the process conforms to operating procedures. To ensure that requesters and receiving departments are updated on the status of outstanding orders and its delivery. 

Essential Duties includes but is not limited to:
 

  • Maintain outstanding purchasing order log (purchases from AMUS)
  • Liaise with AMUS  to obtain shipping details for pending orders
  • Download  shipping documents from Sharepoint for the clearing process
  • Check for accuracy of the documents and send to broker for clearing
  • Check for accuracy of invoice against purchase order
  • Obtain charges and prepare payment vouchers for customs and related parties
  • Prepare insurance certificates for all incoming shipments
  • Follow up with broker daily on delivery and advise requisitioners
  • Make booking for container movement
  • Compile file and send to Inventory for costing
  • Prepare monthly cleared shipments report
  • Prepare monthly Goods in Transit report for accounts
  • Follow up with Accounting Department to ensure payments are made to the foreign suppliers

 
Qualifications/Experience:

  • 5 CXC/CSEC O’ Levels inclusive of Mathematics and English
  • Certificate in Purchasing
  • At least 3 years working in a Purchasing environment

Skills:

  • Ability to communicate effectively at all levels within the organization.
  • Ability to work with minimal Supervision
  • Excellent time management skills
  • Use of AX Dynamics

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