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Job Ref.: RIL-HRC

Job Title: HR Clerk



Town / City: San Fernando

Job Type: Permanent full-time

Job description:

 The Clerk is required to perform key HR functions to support the Human Resource Department in keeping with the Company's Policies & Procedures


  • • Preparation of Job Letters for employees.
    • Preparation of bank letters for new employees to open bank account as and when required.
    • Preparation of letters for new employee’s to obtain BIR Number when required.
    • Preparation of contracts for all new employees and renewals for weekly/Fortnightly paid employees
    • Preparation of the summary of man-hours for all weekly and fortnightly paid employees on a monthly basis.
    • Editing and creating of job descriptions as and when required.
    • Preparation of Memorandums as and when required.
    • Preparation of Promissory Notes as and when required.
    • Maintaining of Garage time sheets.
    • Photocopying of job letters, job descriptions, contracts and all other correspondences for employee files.
    • Filing and maintaining files of all correspondences for all employees.
    • Typing and faxing of documents as and when required.
    • Ensuring the relevant job description is assigned to all employees.
    • Sorting and filing of incoming resumes.
    • Conducting of reference/background checks for new recruits.
    • Arranging and conducting of interviews as and when required.
    • Ensuring all new hires submit a certificate of good character within 1 month of their employment.
    • Preparation of statutory declaration for new hires as and when required.
    • Preparation of Disciplinary Letters relating to punctuality, attendance and accidents as directed. 
    • Preparation and distribution of ID Badges as and when required.
    • Arranging of documents for dispatch.
    • Preparation of Separation Certificates as and when required.
    • Preparation of the following letters as and when required:
    a. Vacation Increase
    b. Exhaustion of leave
    c. Acceptance of  Resignation
    d. Commendation letters
    e. Job Abandonment

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