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Job Title: Executive Assistant



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Job Type: Permanent full-time

Job description:

Executive Assistant

To perform a variety of complex, responsible and highly confidential secretarial and administrative duties, requiring a thorough knowledge of organizational procedures and practices, requiring the ability to work independently, exercising good judgment and initiative.


  • Receives, screens and directs telephone calls to the Chief Executive Officer ensuring all messages are taken completely and accurately and that urgent matters receive the necessary attention.
  • Maintains appointments and schedules on a timely basis.
  • Responds to highly confidential letters and general correspondence of a routine nature as directed and ensures complete accuracy at all times.
  • Maintains a highly organized filing system.
  • Records and updates Managers attendance and vacation schedules daily, monthly and annually.
  • Assists Directors and Managers as necessary in acquiring requested information.
  • Receives, sorts and distributes incoming and outgoing correspondence to the relevant departments.
  • Receives, sorts and distributes Executive Directors’ Board papers by the circulated deadline dates.
  • Assists the Chief Executive Officer in any way necessary to ensure the efficient and smooth running of all reporting departments.
  • Performs any other related duties. 


  • Tertiary level training in Business Management or related Social Science discipline and/or relevant experience.
  • Minimum of one (1) year experience in a similar position.


  • Excellent communication skills (both written and oral)
  • Excellent interpersonal skills
  • Must be able to treat with confidential information
  • Must be able to multi-task.
  • Must possess a dynamic personality.
  • Must be proficient in Microsoft Office Suite.

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