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Job Ref.: FM/312/EAL

Job Title: Facilities Manager



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Job Type: Temporary / Contract

Job description:

JOB FUNCTION The Facilities Coordinator plans, co ordinates and supervises in the field, preventative maintenance and repair exercises to the building (internal and external), plumbing, mechanical equipment, electrical infrastructure, fire detection and AIR CONDITION equipment in accordance with recognized procedures, techniques and regulatory requirements common to the field. ORGANIZATIONAL RELATIONSHIP The Facilities Coordinator reports to the Board of Directors PML. O WORK ACTIVITIES 50%: Preventative maintenance planning, co ordination and supervision for AIR CONDITION equipment, plumbing. elevators, generators, internal and external lighting and water pumps. 30%: Supervision and quality control for AIR CONDITION and other mechanical system installations and other building works (painting, masonry, FFE, ceiling. flooring etc). Preparing scope of works (activities, labour, equipment & materials) required for maintenance work and small projects. 10%: Planning and execution of small projects (civil and MEP). 10%: Preparing status reports, maintenance plans, budget plans, estimates and account sheets for works done. Maintaining records and contracts. KNOWLEDGE REQUIRED O • Knowledge of facilities management and the planning of preventative maintenance schedules. • Knowledge in procurement practices, policies and standards. • Project management training. • Ability to interpret and read blueprints and drawings. • Knowledge of contract management. • Knowledge of the OSH Act • Excellent verbal and written communication skills. • Excellent analytical and problem solving skills.   Ability to multi task and work a flexible schedule. • Excellent interpersonal skills.   Proficiency in Microsoft Suite
Guidelines Followed Recognized Civil, Mechanical and Electrical procedures and standards gained through experience in the trade. Regulatory requirements and technical information available in manuals, manufactures' specifications and bulletins. Policies and Procedures governing conduct in the work place. Physical Plant Work Rules, OSHA, and Policy and Procedures SCOPE OF DUTIES AND RESPONSIBILITY A. Complexity The Facilities Coordinator must be familiar with alf aspects of civil, mechanicaf, electromechanical, AIR COND}TION and electricai equipment; be able to diagnose minor technical problems and recommend and implement the necessary solutions. Also must follow recommended preventative maintenance schedules and service procedures for mechanical equipment, buildings and electrical equipment O B. Effect on Others The Facilities Coordinator's work affects the operation of the buildings and indirectly affects staff and clients. Failure to properly inspect and maintain equipment and buildings can lead to not only substantial monetary expense but also to operational downtime, environmental pollution, vehicular accidents, injury to workmen and damage to the property and other OSH implications. PERSONAL RELATIONSHIPS A. Personal Contacts Personal contacts are service contractors. Emergency calls may involve contact with staff and Police service and Fire Service, Also may involve relationships with statutory bodies (WASA T&TEC, Town and Country Planning, EMA etc). Daily duties involve interactions with clients comprising staff and visitors. ENVIRONMENTAL DEMANDS A. Physical Requirements Must be able to climb ladders and work in confined spaces to perform inspections and assist in assessments, Must be able to lift and carry tools weighing in excess of 50 pounds. Must be able to work from rooftops and overhangs, Must be able to work safely in close proximity to moving and working equipment Must be available to work on an on-calt basis in cases of emergency. B. Work Environment O May work in dusty and dirty places such as elevator shaftsv in close proximity to sewer manhole and other mechanical spaces where high temperatures and confined spaces exists. Equipment may be oiFy and greasy. Will also be required to work for extended penods in close proximity to low voltage systems and in areas that may be exposed to direct sunlight. Would be required to visit several buildings across Trinidad and Tobago by utilizing ground, sea and air transport. Must have a good working vehicle

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