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Job Ref.:

Job Title: Administrative Assistant

Sector: CUSTOMER SERVICE,ADMINISTRATIVE,BUSINESS-ADMIN,CLERICAL

Location: CENTRAL -CHAGUANAS,CARONI, FREEPORT

Town / City:

Job Type: Permanent full-time

Job description:

Administrative Assistant

The Administrative Assistant will be required to provide a high level of administrative support to managers and supervisors to facilitate the efficient operation of the department.

Main Responsibilities:

  • Prepare quotation and finalise sales for the company's.
  • Exercise judgment, in accordance with parameters set by manager.
  • Assist in the preparation of departmental reports by gathering, organizing, and summarizing information from a variety of sources.
  • Serve as secretary to committees, prepare agendas, take and transcribe minutes, collect and distribute correspondence, memos, drafts and information.
  • Screen telephone calls, incoming mail, publications, and other correspondence.
  • Respond to routine and inquiries using standardized formats, and using judgment to refer unusual or complex inquiries to supervisor.
  • Receive visitors and clients, providing information as requested and resolving conflicts.
  • Maintain calendar and appointments of supervisor, including lodging and travel arrangements.
  • Maintain accurate and detailed calendar of events, due dates, and schedules as they relate to assigned areas and services to ensure proper tasks and activities occur as scheduled.
  • Perform other related duties as assigned.

Minimum Requirements

  • BA in Business Management or a related field
  • A minimum of three (3) years administrative experience
  • Must be proficient in Microsoft Office
  • Must have excellent administrative skills
  • The ability to multitask effectively with minimal supervision
  • Excellent communication skills both written and verbal
  • Dynamic and strong interpersonal skills
  • The ability to prioritize and show initiative and work independently
  • Exceptional business and office etiquette
  • knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • knowledge of principles and practices of basic office management

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