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Job Ref.:

Job Title: Branch Administrator- Arima



Town / City: Arima

Job Type: Permanent full-time

Job description:




Job Purpose

The incumbent is responsible for efficiently and effectively co-ordinating and managing the administrative functions of the Retail Branch relating to Accounts, HR, and Retail Sales matters. This position reports to the Branch Manager.

Key Duties and Responsibilities

  • Supervises the location’s Cashiers and ensures that all standard operating procedures regarding billing and the collection of revenue are adhered to.
  • Balances daily sales and ensures that banking reports are accurate and submitted to the Finance department within the stipulated time frame.
  • Assists with the cashing function in the absence of Cashiers.
  • Manages and ensures petty cash and float(s) are balanced and checked off daily.
  • Co-ordinates all Inventory related paper work (DN’s, GRN’s, Invoices, IWT’s and monthly cut-off reports).
  • Receives and converts “Pick” tickets to invoice.
  • Assists customers with request made either in person or via telephone.
  • Assists with monitoring the VIP program.
  • Ensures that all new employees are enrolled for training and complete the stipulated training courses according to schedule.
  • Ensures that all Time and Attendance reports and Leave forms are submitted to the HR Department within the stipulated timeframe.
  • Formats and types all official documents and correspondence for the branch.
  • Maintains an efficient filing system to permit quick and easy retrieval of documents and information.
  • Copies and distributes faxes and e-mails daily.
  • Follows up on any matters impacting on the operations of the Retail Branch.
  • Ensures the maintenance and adherence to ISO Standards.
  • Any other duties assigned at Management’s discretion.


Academic Qualifications, Experience and Soft Skills

  • A tertiary level certificate in Business Management or certificate in an Administrative/ Professional Secretaries Course
  • A minimum of two (2) years’ experience in a similar position
  • Proficiency in the Microsoft Suite of products
  • Experience in Accounts/Finance would be considered an asset
  • Excellent interpersonal and communication skills both oral and written
  • The ability to lead and motivate others
  • Team oriented
  • The ability to listen, and use critical thinking to identify and resolve issues.
  • Exceptional ability to plan, organize, and multitask while maintaining accuracy.
  • The ability to prioritize and respond to changing needs as they arise.
  • Detail oriented
  • The ability to work either in a team or independently in a fast paced environment

All applications are to be submitted no later than December 11th, 2017:

E-mail :

Please specify “Branch Administrator in the subject


Human Resource Department

F.T. Farfan Limited

3-5 Ibis Avenue

San Juan

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