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Job Ref.:

Job Title: Materials & Logistics Coordinator



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Job Type: Permanent full-time

Job description:

Materials & Logistics Coordinator


The Materials & Logistics Coordinator is responsible for all material-related requests within their designated operating business asset. Scope includes all material planning and coordination activities with attention to quality, timeliness and efficiency.
Key Duties:  
The incumbent is required to maintain a focus on key deliverables and effective Subcontracts, fabrication and Purchase Order administration activities including but not limited to the following:

  • Expediting discipline input to construction work-packs & provide timely information with respect to availability of materials, equipment and services in respect of the work-packs at each defined stage of the approval cycle.
  • Liaison with the executing teams, procurement and warehouse and logistics contractor to co-ordinate the prioritised call-off of materials to satisfy the plan.
  • Monitor open materials Purchase Requisitions
  • Effective Communication with the SCM team & the Project fabrication contractors to expedite deliveries, schedules, arrange returns, notify of complaints or rejections.
  • Communication with the HSSE Team to ensure timely pre-mobilisation checks where required.
  • Assist warehouse in generating and coordinating material returns from work locations.
  • Providing input to and / or prepare weekly status reports to the executing team giving a summary of the status of fabrication scopes & material progress.
  • Coordination of Inspection Release of materials and fabrications in conjunction with the Responsible Engineer/SPA.
  • Understanding the Project Planning and Scheduling methodologies (Primavera P6)
  • Liaison with the planner to provide accurate updates to the overall plan.
  • Providing detailed Procurement Status Reports (PSR), in line with project reporting deadlines.
  • Reviewing performance feedback in respect of materials and services providers;
  • Preparing and maintaining structured and indexed files in respect of Subcontract and Purchase Order Documents and store in subcontract files;
  • Personally abide by ethical practice in all dealings with company vendors.
  • Perform all other job-related functions as required.



Minimum Requirements:

  • Technical qualification or certification.
  • SCM Accreditation would be considered an asset.
  • Five (5) years similar experience within the Oil & Gas industry
  • On / offshore materials co-ordination experience
  • Operating a computerised Materials Control system
  • Interfacing with Suppliers, Engineering, QA/QC, Document Control, Procurement, and Client representatives
  • Ability to synthesise complex or diverse information
  • Ability to work effectively, prioritise and develop realistic action plans in a fast-paced work environment
  • Ability to work as part of a team
  • Seeks ways to improve and promote quality and demonstrates accuracy and thoroughness
  • Maintains the highest level of confidentiality and trustworthiness
  • Actively promotes and personally observes safety and security procedures, and uses equipment and materials properly
  • Proficient in Computer Applications including word processing and spreadsheet applications (MS Word & Excel).



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