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Job Title: Retail Operations Assistant



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Job Type: Permanent full-time

Job description:

Retail Operations Assistant


Job Description

Retail Operations Assistant must be able to undertake a range of functions to make sure the administration activities run smoothly. Major responsibilities include, but are not limited to Maintenance Management, Report Collection and Dissemination, Office Management and Store Supply Orders. Please see the required tasks below:

  • Supervise and coordinate activities of staff
  • Preparation of HR documentation
  • Co-ordinate and track leave entitlements
  • Be involved in staff training and development, the preparation of training manuals, coordinating locations, food and material for training sessions
  • Prepare monthly spreadsheets of expenditure, maintain budgetary controls as it relates to maintenance requirements and local office supply inventory. Must be able to make recommendations to management as it relates to cost effectiveness
  • Make maintenance requests, coordinating and logging maintenance jobs and ensuring follow up and job completion
  • Create and maintain document systems (manual or computerized) that allow for easy tracking and recall of information if required
  • Liaise with property managers on maintenance issues that may need addressing at any of the stores
  • Request and/or prepare purchase orders invoices and contracts where necessary
  • Receive, store and issue goods.
  • Manage stock levels and distribute supplies from stock e.g. toners, drums, store fixtures, bags, pricing tags, posters etc
  • Maintain stock records using manual or computerized systems
  • Prepare inventories of in-house stock
  • Be responsible for, and check supply invoices against purchase order
  • Contact suppliers to obtain information on price, quality and delivery capabilities for the goods or services required, and meet with sales representatives from the various suppliers to compare their products to ensure best pricing and coordinate purchasing
  • Prepare Local Store Orders
  • Follow up with procurement to ensure supplies received
  • Review and answer correspondence in a timely manner
  • Provide secretarial or executive services for District Leader and stores
  • Pull required reports from company intranet daily, weekly, monthly and quarterly as required
  • Distribute reports to the stores as required
  • Plan and coordinate delivery schedules for all stores. Liaise with Pool Point on delivery issues


  • Administrative Experience with Executive Management
  • Tertiary level Education
  • Advanced Computer Literacy Skills
  • Excellent organizational and planning skills
  • Excellent interpersonal and communication skills
  • Strong verbal and written communication skills
  • Sound proficiency in MS Office Suite

Personal Requirements:

  • Able to supervise
  • Good oral and written communication skills
  • Aptitude for working with computer systems
  • Good planning, numeracy and organization skills
  • Enjoy clerical and administrative activities
  • Must have a methodical approach to work
  • The ability to pay attention to detail and work efficiently and effectively

Interested persons are asked to please submit your CV to


Deadline for submission is 29th July, 2018.

Please note that unsuitable applications would not be acknowledged.

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