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Company: FT Farfan Limited

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Job Ref.:

Job Title: Branch Administrator-Arima

Sector: CUSTOMER SERVICE,ADMINISTRATIVE,BUSINESS-ADMIN,CLERICAL

Location: EAST -ARIMA/SANGRE GRANDE

Town / City: Arima

Job Type: Permanent full-time

Job description:

CAREER OPPORTUNITY

 

BRANCH ADMINISTRATOR - ARIMA

Job Purpose

The incumbent is responsible for efficiently and effectively co-ordinating and managing the administrative functions of the Retail Branch relating to Accounts, HR, and Retail Sales matters. This position reports to the Branch Manager.

Key Duties and Responsibilities

  • Supervises the location’s Cashiers and ensures that all standard operating procedures regarding billing and the collection of revenue are adhered to.

  • Balances daily sales and ensures that banking reports are accurate and submitted to the Finance department within the stipulated time frame.

  • Assists with the cashing function in the absence of Cashiers.

  • Manages and ensures petty cash and float(s) are balanced and checked off daily.

  • Co-ordinates all Inventory related paper work (DN’s, GRN’s, Invoices, IWT’s and monthly cut-off reports).

  • Receives and converts “Pick” tickets to invoice.

  • Assists customers with request made either in person or via telephone.

  • Assists with monitoring the VIP program.

  • Ensures that all new employees are enrolled for training and complete the stipulated training courses according to schedule.

  • Ensures that all Time and Attendance reports and Leave forms are submitted to the HR Department within the stipulated timeframe.

  • Formats and types all official documents and correspondence for the branch.

  • Maintains an efficient filing system to permit quick and easy retrieval of documents and information.
  • Copies and distributes faxes and e-mails daily.

  • Follows up on any matters impacting on the operations of the Retail Branch.

  • Ensures the maintenance and adherence to ISO Standards.

  • Any other duties assigned at Management’s discretion.

Academic Qualifications, Experience and Soft Skills

  • A tertiary level certificate in Business Management or certificate in an Administrative/ Professional Secretaries Course

  • A minimum of two (2) years’ experience in a similar position

  • Proficiency in the Microsoft Suite of products

  • Experience in Accounts/Finance would be considered an asset

  • Excellent interpersonal and communication skills both oral and written

  • The ability to lead and motivate others

  • Team oriented

  • The ability to listen, and use critical thinking to identify and resolve issues.

  • Exceptional ability to plan, organize, and multitask while maintaining accuracy.

  • The ability to prioritize and respond to changing needs as they arise.

  • Detail oriented

  • The ability to work either in a team or independently in a fast paced environment

All applications are to be submitted no later than July 11th, 2017:

E-mail : hr@ftfarfan.com

Please specify “Branch Administrator in the subject

OR

Human Resource Department

F.T. Farfan Limited

3-5 Ibis Avenue

San Juan

This vacancy is closed.


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