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Company: A.A. Laquis Limited

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Job Ref.:

Job Title: Tenders Coordinator



Job Type: Permanent full-time

Job description:

Tenders Coordinator

Key duties include, but not limited to:

-          Perusing newspapers daily for tender opportunities, organising it’s purchase and collection, and organising drop off of bid submissions.

-          Analysing the content of Expression of Interests (EOI’s), Request for Tenders (RFT’s), Requests for Proposals (RFP’s), Request for Quotations (RFQ’s) and other project related information for local and export tenders; both private and public for medical equipment, dental equipment, ambulances and pharmaceuticals.

-          Liaising and following up with project team, which include suppliers, brand managers, clinical sales manager, biomedical dept when required.

-          Coordinating/reviewing/editing proposal input from a variety of stakeholders, typically involving suppliers, brand managers and technical staff.

-          Consolidating sections and/or documents into the required tender format.

-          Ensuring that proposal documents comply with requested tender formatting, and that it contains all the necessary documentation to avoid rejection of proposal at bid opening.

-          Preparing bid securities and following up with the Regional Health Authorities (RHA’s) on collection of the same.

-          Ensuring that all client questions for Request for Clarifications have been answered as fully as possible.

-          Proofreading and editing final tender documents.

-          Managing graphic design and visual presentation of hard copy and digital versions of the response documents.

-          Ensuring correct packaging of tender documents, and on-time submission.

-          Preparing purchase requisitions for stationary; ensuring accurate receipt of inventory; and ensuring secure storage.

-          Managing and organising reimbursement of petty cash for tender purchases and additional stationary.

-          Any tender/project related activities.

Skills and abilities:

-          Project Management skills.

-          Great attention to detail.

-          Certification in Microsoft Office Suite – Word, Excel, PowerPoint, Access.

-          Excellent analytical and organisational skills.

-          Ability to multitask

-          Good with numbers

-          Must meet multiple strict deadlines and exercise sound judgement.

-          Effective communication skills both verbal and written.

-          Preparing Tenders (asset)


-          BSc. In Business Management or Project Management of equivalent, from a recognized and accredited institution.

-          3 years in a Corporate environment

This vacancy is closed.

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