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Company: FT Farfan Limited

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Job Ref.:

Job Title: Executive Assistant



Job Type: Permanent full-time

Job description:



Job Purpose

The incumbent is responsible for providing professional and administrative support to the Managing Director.

Key Duties and Responsibilities

  • Conducts research, collects and analyses data for the preparation of reports etc.
  • Prepares letters, minutes of meetings, reports and memos.
  • Prepares and edits correspondence, communications, presentations and other documents for meetings.
  • Manages the Managing Director’s daily agenda, meetings, and appointments.
  • Makes any necessary travel arrangements.
  • Maintains an efficient filing system and retrieves documents as requested.
  • Coordinates and monitors the purchase requisitions for office supplies and consumables.
  • Monitors, screens and distributes all incoming correspondence.
  • Prepares and issues all outgoing correspondence.
  • Screens and manages incoming calls to the Managing Director.
  • Coordinates the completion and submission of leave forms to the Human Resources Department.
  • Any other related duties assigned by Management.

Academic Qualifications, Experience and Soft Skills

  • A minimum of five (5) CXC or GCE O’ Level passes inclusive of English Language and Mathematics.
  • Tertiary level education in Business Administration or a related field.
  • At least 5 years’ experience in a similar capacity.
  • Proficiency in the Microsoft Suite of products.
  • Excellent interpersonal and communication skills both oral and written.
  • Excellent organizational skills.
  • Team Oriented.
  • Ability to maintain strict confidentiality at all times.

All applications are to be submitted no later than September 11th, 2017:


Please specify “Executive Assistant in the subject


Human Resource Department

F.T. Farfan Limited

3-5 Ibis Avenue

San Juan

This vacancy is closed.

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