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Company: Office Gems- Administrative Training and Recruitment Consultants

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Job Ref.:

Job Title: Office Assistant



Job Type: Permanent full-time

Job description:



Office Gems is facilitating the recruitment of an OFFICE ASSISTANT for a retail company in East Trinidad.  The Office Assistant will be required to provide secretarial services to the Managing Director and Operations Manager of the company.


  • Answer all incoming calls, address and/or redirect accordingly.
  • Establish and maintain an effective Records Management System (electronic and manual).
  • Liaise with suppliers to place orders and arrange delivery and payment.
  • Prepare and draft letters, reports, correspondence and other related documents as required.
  • Maintain office supplies and monitor stock inventory.  Purchase stationery, office equipment and other supplies for the various departments. 
  • Report and follow up on service requests for all equipment (production and office) upon receipt or detection.
  • Prepare cheques for suppliers and staff and maintain the Cheque Register.
  • Perform data entry duties.
  • Greet and receive customers with courtesy. 
  • Provide internal and external customers with reliable information as requested.
  • Adhere to the company’s policies and procedures.


  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook and Publisher).
  • Effective interpersonal and communication skills.
  • Ability to work without supervision.
  • Results-oriented, pro-active, confidential.
  • Good time management and organizational skills.


  • Five (5) CXC subjects including Mathematics and English.
  • A minimum of two (2) years’ experience in a similar or related job.
  • A certificate or qualifications in office/secretarial skills will be an asset.
  • Any equivalent combination of training and experience

The Office Assistant will be rostered to work shifts within the opening hours of the establishment, which are:

  • Monday to Thursday 8am to 8pm
  • Friday and Saturday 8am to 9pm; and
  • Sunday 8am to 2pm

Interested applicants are asked to email their résumés to on or before September 8, 2017.

Please provide the names, telephone numbers and email addresses for two (2) professional and one (1) personal reference.

This vacancy is closed.

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