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Company: Office Gems- Administrative Training and Recruitment Consultants

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Job Ref.:

Job Title: Office Assistant

Sector: CUSTOMER SERVICE,ADMINISTRATIVE,BUSINESS-ADMIN,CLERICAL

Location: NORTH EAST -ST AUGUSTINE,TUNAPUNA,AROUCA,PIARCO

Job Type: Permanent full-time

Job description:

EMPLOYMENT OPPORTUNITY

OFFICE ASSISTANT

Office Gems is facilitating the recruitment of an OFFICE ASSISTANT for a retail company in East Trinidad.  The Office Assistant will be required to provide secretarial services to the Managing Director and Operations Manager of the company.

PRINCIPAL DUTIES AND FUNCTIONS

  • Answer all incoming calls, address and/or redirect accordingly.
  • Establish and maintain an effective Records Management System (electronic and manual).
  • Liaise with suppliers to place orders and arrange delivery and payment.
  • Prepare and draft letters, reports, correspondence and other related documents as required.
  • Maintain office supplies and monitor stock inventory.  Purchase stationery, office equipment and other supplies for the various departments. 
  • Report and follow up on service requests for all equipment (production and office) upon receipt or detection.
  • Prepare cheques for suppliers and staff and maintain the Cheque Register.
  • Perform data entry duties.
  • Greet and receive customers with courtesy. 
  • Provide internal and external customers with reliable information as requested.
  • Adhere to the company’s policies and procedures.

KNOWLEDGE, SKILLS AND ABILITIES

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook and Publisher).
  • Effective interpersonal and communication skills.
  • Ability to work without supervision.
  • Results-oriented, pro-active, confidential.
  • Good time management and organizational skills.

QUALIFICATIONS AND EXPERIENCE

  • Five (5) CXC subjects including Mathematics and English.
  • A minimum of two (2) years’ experience in a similar or related job.
  • A certificate or qualifications in office/secretarial skills will be an asset.
  • Any equivalent combination of training and experience

The Office Assistant will be rostered to work shifts within the opening hours of the establishment, which are:

  • Monday to Thursday 8am to 8pm
  • Friday and Saturday 8am to 9pm; and
  • Sunday 8am to 2pm

Interested applicants are asked to email their résumés to brittney@officegemstnt.com on or before September 8, 2017.

Please provide the names, telephone numbers and email addresses for two (2) professional and one (1) personal reference.

This vacancy is closed.


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