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Company: Agostini Marketing

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Job Ref.:

Job Title: Executive Assistant

Sector: CUSTOMER SERVICE,ADMINISTRATIVE,BUSINESS-ADMIN,CLERICAL

Location: NORTH CENTRAL -CUREPE,MT HOPE,SAN JUAN

Job Type: Permanent full-time

Job description:

Executive Assistant

To perform a variety of complex, responsible and highly confidential secretarial and administrative duties, requiring a thorough knowledge of organizational procedures and practices, requiring the ability to work independently, exercising good judgment and initiative.

PRINCIPAL DUTIES

  • Receives, screens and directs telephone calls to the Chief Executive Officer ensuring all messages are taken completely and accurately and that urgent matters receive the necessary attention.
  • Maintains appointments and schedules on a timely basis.
  • Responds to highly confidential letters and general correspondence of a routine nature as directed and ensures complete accuracy at all times.
  • Maintains a highly organized filing system.
  • Records and updates Managers attendance and vacation schedules daily, monthly and annually.
  • Assists Directors and Managers as necessary in acquiring requested information.
  • Receives, sorts and distributes incoming and outgoing correspondence to the relevant departments.
  • Receives, sorts and distributes Executive Directors’ Board papers by the circulated deadline dates.
  • Assists the Chief Executive Officer in any way necessary to ensure the efficient and smooth running of all reporting departments.
  • Performs any other related duties. 

QUALIFICATIONS & EXPERIENCE

  • Tertiary level training in Business Management or related Social Science discipline and/or relevant experience.
  • Minimum of one (1) year experience in a similar position.

 KNOWLEDGE & SKILLS

  • Excellent communication skills (both written and oral)
  • Excellent interpersonal skills
  • Must be able to treat with confidential information
  • Must be able to multi-task.
  • Must possess a dynamic personality.
  • Must be proficient in Microsoft Office Suite.

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TrinidadJob.com is an online Recruitment Service that operates within the Trinidad and Tobago job market. We advertise Jobs in Trinidad and Tobago, Employment in Trinidad and Tobago, Vacancies in Trinidad and Tobago and any other relations that bring job seekers and employers together. Our objective is to provide a comprehensive job listing that will be worthwhile to job seekers; and to provide employers with the best quality candidates. We have been incorporated since August 2011 and we are managed by a board of HR, Financial Services and IT Professionals.