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Company: The Office Authority Limited

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Job Ref.:

Job Title: Group Financial Controller



Job Type: Permanent full-time

Job description:

Job Title: Group Financial Controller

Location: San Juan

Job Type: Permanent full-time

About the Company:

Our legacy is over 50 years old, starting the journey with Trinpad Ltd - the first paper converter in the Caribbean with a niche focus on the manufacture of school paper products. Over the past 10 years, we’ve acquired several companies in the office and school distribution, retail and supply field, business technology and print communications industries. We represent a number of global brands including 3M, PILOT, Newell Brands, Konica Minolta, HP, RISO, Lexmark, Brother, and we are constantly growing this portfolio. Our business is propelled by 300 energetic, positive and well- intentioned people who do their best to engage and excite our customers.

General Summary: - Position reports to the Group Managing Director

The successful candidate will serve as a full time / permanent member of the Accounts Department; he/she will be responsible for overseeing the General Accounting and Financial Reporting functions and the financial services area including Credit, Accounts Receivable and Accounts Payable.

He or she is also responsible for implementing and maintaining a system of internal controls that will ensure that company assets are adequately safeguarded and that all financial reporting is prepared in compliance with all financial policies.

Details of Functions:

  1. Produce timely and accurate financial reporting in accordance with agreed deadlines. Typically, management would like to move to the production of its monthly reporting package within 10 days of month end close off.
  2. Institute the operating systems and accounting processes necessary to accomplish this.
  3. Develop a functional and productive working relationship with the Group’s bankers.
  4. Improve the working capital position of the Group. Specifically:
    1. Manage the Group’s Treasury function, with a view to forecasting cash flows, updating the cash flow model on a rolling weekly basis.
    2. Reduce the Group’s Days Sales Outstanding in line with targets that will be set and revised from time to time
    3. Manage cash disbursements to suppliers and third parties with a view to operating within acceptable credit terms by suppliers and meeting the Group’s internal cash flow needs
    4. Provide value add reports (generated from Great Plains) to aid the General Managers with focusing on slow moving stock to sell
  5. Ensure management implementation of all key processes and compliance with policies surrounding custody of assets.
  6. Identify opportunities for cost savings throughout the company and obtain stakeholder support in executing these initiatives.
  7. Liaise with other executive team members and department heads to ensure integration of all aspects of the business for optimal decision making.


  1. Develop management reporting framework to ensure at a minimum, the following monthly reports are generated for each area of business:
    1. Sales by rep and category
    2. Cash collected by Division
    3. New credit customers and bounced cheques
    4. Days sales outstanding by Division
    5. Days purchases outstanding by Supplier (except for small local)
  2. Ensure compliance with all statutory requirements: VAT, Income Tax, Annual Returns etc.
  3. Ensure readiness for audits and address all issues raised in the management letter.
  4. Present monthly management reporting package at board meetings
  5. Identify appropriate structure, support and resources required to successfully execute and implement all items covered in this job description
  6. Human Resource management, planning and training.
  7. Conduct Employee Performance Appraisals


  • Understanding of Business Practices such as Budgeting, Financial Knowledge and In-Depth Research and Analysis
  • Computer Proficiency
  • Excellent Interpersonal Communication Skills and Client Relationships
  • Ability to Multi-Task and have Big-Picture Thinking Perspective


  • ACCA Degree
  • Experience in Great Plains Accounting Software
  • At least 3 years’ experience in a similar position

This vacancy is closed.

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