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Company: Employers Solution Centre Limited

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Job Ref.: HRO2017023

Job Title: Sales, Inventory & Office Assistant

Sector: CUSTOMER SERVICE,ADMINISTRATIVE,BUSINESS-ADMIN,CLERICAL

Location: NORTH EAST -ST AUGUSTINE,TUNAPUNA,AROUCA,PIARCO

Job Type: Permanent full-time

Job description:

INVENTORY:

  • Daily upkeep of bin card system by writing off of stock from sales and service requisitions (SR).
  • Weekly update of Price Book
  • Checking local and foreign purchase orders for stock or customers on arrival, preparing and completing cost and spread sheets and putting stock orders away in the stock room and/or making arrangements for bulky and heavy stock items to be delivered and stored at the workshop
  • Entering new stock into bin cards and Price Book, adjusting balances and changing selling prices as required
  • Liaising with our foreign suppliers, freight forwarders (IBC & XFS} and customs broker when foreign orders are scheduled to arrive and ensure that the broker has the required invoices/documents to clear the orders
  • Check order acknowledgements for accuracy against our purchase orders for accuracy
  • Monitor stock levels and alert directors of declining stock levels and the need to place orders for new stock
  • Requisition stock from workshop to replenish stock at the office as and when required
  • Maintain show room to effectively and safely display our range of products on the floor and display Ensure that they are labelled legibly.
  • Prepare Stock Requisitions (SR) and deliver stock to service department personnel against completed SR's
  • Conduct periodical spot checks on fast moving stock at the office storeroom and arrange for monthly stock checks to be done on the work shop stock
  • Conduct monthly physical checks of the stock held at the workshop
  • Prepare for bi-annual physical stock checks

WALK IN CUSTOMER SALES/ SERVICE DEPARTMENT SUPPORT:

  • Greet customers on arrival and ask how we may be of service to them
  • When customer knows what they want to purchase, obtain a list of their requirements and get the stock from the storeroom and/or showroom
  • When customer is not sure of their requirements and you are unable to assist or advise them, refer them to either our sales representative or managing director
  • Prepare sales invoice and obtain payment from customer before delivering products
  • Ensure that product cut-sheets, hand-outs in sales binders are replenished and updated where product has been improved, become obsolete or discontinued.
  • Prepare routine Customer Service Report forms for service department, prepare and despatch monthly invoices to customers after service visits

OFFICE DUTIES:

  • Handling incoming and outgoing telephone calls
  • Record incoming and outgoing mail, incoming courier documents and packages.
  • Posting of monthly statements from accounts department.
  • Complete required documentation for outgoing packages and arrange collection.
  • Maintain filing cabinets in general office and storeroom
  • File correspondence in relevant files in cabinets.
  • Archiving old files by scanning onto discs.
  • Develop customer/pump package database.

Qualifications required:

  • Complete CXC Certificate, including maths and English.
  • Computer literacy in word and excel, knowledge in Peachtree accounting an asset.
  • Excellent communication  skills.
  • Mechanical aptitude an asset.
  • Fast learner
  • Experience in the above positions an asset.

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TrinidadJob.com is an online Recruitment Service that operates within the Trinidad and Tobago job market. We advertise Jobs in Trinidad and Tobago, Employment in Trinidad and Tobago, Vacancies in Trinidad and Tobago and any other relations that bring job seekers and employers together. Our objective is to provide a comprehensive job listing that will be worthwhile to job seekers; and to provide employers with the best quality candidates. We have been incorporated since August 2011 and we are managed by a board of HR, Financial Services and IT Professionals.