Project Control Clerk Full Time NEW

JOB DESCRIPTION
JOB TITLE: Project Control Clerk
DEPARTMENT: Construction and Engineering
REPORTING TO: Project Cost Control Analyst

Summary:
The Project Control Clerk is required to assist the Project Cost Control Analyst in monitoring invoices to allow for tracking project costs while ensuring processing and payment in line with contractual agreements. The incumbent will also assist in the compilation of data and preparation of reports in accordance with pre-determined requirements.

Education, Knowledge and Experience
5 CXC or GCE O’level passes, including Mathematics, English Language and Accounts
2 A’level passes, including Accounts
Basic knowledge of Accounting principles
Proficiency in the use of Office Tools and software relevant to job functions
A minimum of two (2) years’ performing similar functions
OR
Equivalent combination of Qualification and Training and Experience

Key Functions and Responsibilities:
Receives register payment certificates received by the Project Cost Control Unit
Reviews and analyses payment documentation to determine the accuracy of payment information
Ensures all relevant supporting documents are attached to Interim Payment Certificates for completion of the Payment Documents (invoices, valuation reports Bill of Quantities, Taking Over Certificates, Performance Certificates, Final Accounts, etc.)
Maintains electronic filing systems for Payment Certificates and associated log sheets
Records and tracks contract variations issued to contractors in accordance with the approved format
Maintains electronic records of Letter of Awards and Contracts issued for projects in accordance with approved filing system
Generates on a weekly basis reports on the invoices reviewed within the period
Maintains the listing of projects created within the Document Referencing System, and files all New Project Information Forms
Investigates and responds to queries on the status of payment certificates, and contract balances on projects
Assists with routine administrative duties as assigned
Performs any other duties related to the job function as may be assigned

Dimensions and Scope of Role
Operate within Policies and Procedures of the Corporation
Operate in accordance with State Financial Procedures
Operate within International Accounting Standards
Operate within the relevant Laws and Regulations

Key Behavioral Competencies
Customer Focus: Understands ‘gold’ standard service requirements and responds promptly to internal and external needs.
Personal Attributes: Demonstrates a positive attitude, initiative, and energy while maintaining honesty, confidentiality, and punctuality.
Team Player: Prioritizes team success and appreciates colleagues’ contributions.
Communication: Communicates logically and effectively across all organizational levels.
Business Awareness: Understands the business environment to deliver short-term value and results.
Problem Solving: Analyzes data and suggests efficiency improvements.

Key Performance Indicators
Reports completed 100% accurate and as scheduled
All records maintained as per procedures
‘0’ complaints from internal or external customers

Application Deadline:

Applications must be submitted no later than September 17, 2026 at 4:30 p.m. (AST).

Electronic submissions must be received via email address: career@udecott.com by the stated deadline.

Hard copy submissions must be delivered to and received at UDeCOTT’s Head Office by the same deadline addressed to:
The Divisional Manager, Human Resources
Urban Development Corporation of Trinidad and Tobago Limited (UDeCOTT)
38-40 Sackville Street
Port-of-Spain
Trinidad

Applications received after the specified date and time, whether submitted electronically or in hard copy, will not be considered.

In the event that a candidate is interested in applying for more than one (1) position, the name of the position of interest must be clearly stated on the cover letter of each application that is submitted in response to the advertisement.

The Corporation advises, that only persons who respond to the advertisement within the stipulated deadline date and time and are short listed for participation in the interview process will be contacted by the Human Resources Department.