Maintenance Planner & Scheduler Full Time NEW

JOB DESCRIPTION
JOB TITLE: Maintenance Planner & Scheduler
DEPARTMENT: Facilities
REPORTING TO: Divisional Manager, Facilities
PAY GRADE: Staff

Summary:
The Maintenance Planner & Scheduler plans and schedules maintenance activities to ensure that maintenance and repair works are satisfactorily completed for the assigned facility(s) and equipment. The incumbent must also support availability of the facility during the normal or extended hours of operation, ensuring customer satisfaction in accordance with the Corporation’s standards. The incumbent is expected to submit proposals for cost reduction through proper planning and preventative maintenance.

Education, Knowledge and Experience
NEC in Mechanical Engineering / Facilities Management or related discipline
Certificate in Customer Service
Working knowledge of the OSH requirements
Working knowledge of Laws and Regulations relevant to the state sector
Strong proficiency in the use of Microsoft Office Tools and software relevant to job functions eg Web TMA
Minimum of three (3) years’ experience performing similar functions in a facilities management environment of a large, diverse organization
OR
Equivalent combination of Qualifications, Training and Experience

Key Duties & Responsibilities
Plans and organizes the full life-cycle of all facilities management work orders from inception to completion.
Schedules routine and non-routine maintenance works within the specified time frames
Utilizes work orders and allocates engineers or subcontractors with corresponding skill set(s)
Maintains up to date records of all jobs using the approved software
Reconciles work orders to facilitate accurate billings to clients
Monitors, adjusts and/or reschedules work to minimize bottlenecks and non-compliance
Ensures that inspection records, reports and approved forms are accurately signed off upon the completion of work
Coordinates manpower, materials, tooling and equipment required for scheduled maintenance
Plans and produces work requirements for equipment maintenance in accordance with the manufacturer’s data
Organizes planned maintenance for engineers and sub-contractors
Prepares Purchase Requisition and/or Purchase Orders where applicable
Conducts follow-up on purchase orders as required to ensure contractors etc. are paid for actual work done
Assists in preparation of Scope of Works in accordance with approved maintenance schedule and issues to the relevant personnel
Tracks progress of work orders; re-plans as required to manage workload and priorities of response
Ensures that issuance of Scope of Work is within the limits of the equipment’s manufacturer
Maintains asset listing in approved format on database
Performs any other duties related to the job function as assigned

Dimensions and Scope of Role
Operates in accordance internal Policies and Procedures
Operates in accordance with approved Limits of Authority.
Operates in accordance with all regulatory requirements including laws governing OSH

Key Behavioral Capabilities
Personal Attributes: Uses initiative and demonstrates a positive work attitude, self-confidence and high level of energy; is well motivated to perform with minimum supervision. Accepts change positively, and adjusts to the demands of the job; Reports to work punctually and regularly; Displays honesty, and credibility in work situations.
Team Player: Works well as a contributing member of a customer focused team; performs role assigned in the interest of the team’s success.
Communication: Contributes to discussions; and completes documents in a logical and organized manner; Communicate at all levels as required by job functions.
Business Awareness: Understands the wider business environment in the context of delivering short-term value; Ability to deliver results which add value to the department and to the business.
Customer Focus: Has a strong understanding of the service requirements and the contribution to the success of the business; Demonstrates a willingness to assist with customer needs.

Application Deadline:

Applications must be submitted no later than September 17, 2026 at 4:30 p.m. (AST).

Electronic submissions must be received via email address: career@udecott.com by the stated deadline.

Hard copy submissions must be delivered to and received at UDeCOTT’s Head Office by the same deadline addressed to:
The Divisional Manager, Human Resources
Urban Development Corporation of Trinidad and Tobago Limited (UDeCOTT)
38-40 Sackville Street
Port-of-Spain
Trinidad

Applications received after the specified date and time, whether submitted electronically or in hard copy, will not be considered.

In the event that a candidate is interested in applying for more than one (1) position, the name of the position of interest must be clearly stated on the cover letter of each application that is submitted in response to the advertisement.

The Corporation advises, that only persons who respond to the advertisement within the stipulated deadline date and time and are short listed for participation in the interview process will be contacted by the Human Resources Department.