Accounting Assistant – Receivables Full Time

Job Description
An Accounting Assistant Receivables is responsible for supporting the organizations accounts receivable and revenue collection activities. The role focuses on ensuring that customer invoices are accurate, payments are properly recorded, outstanding balances are monitored, and receivables are collected on a timely basis.
Key and Critical Responsibilities
Daily reconciliation of As Run reports to Logs
Obtain approval from the Finance and Accounting Manager for the Booking Order provided by the Traffic Department
Responsible for the preparation of the manual local and foreign invoices to be approved by the Finance and Accounting Manager.
Post all Accounts Receivable transactions from the billing system to the accounting software (Sales journal, Billings and Authorized deductions) to be approved by the Finance and Accounting Manager. This should include any other journals related to the Accounts Receivable function.
Prepare and validate monthly sales commission for Sales Representatives to be approved by the Finance and Accounting Manager
Prepare VAT, Business Levy and Green Fund Levy support for payment to be approved by the Finance and Accounting Manager
Verify account discrepancies by investigating information from Sales Representatives, the Traffic department and from customers as needed to reconcile both local and foreign customers accounts as required.
Ensure that the Information Technology Department and the Traffic Department keep clients/customers up to date on the billing system, and that the Sales Representatives are listed in the billing system.
Generate customer statements as required
Daily filing of documents
Perform other related duties as required within the department.

Key Competencies
Key Competence

Organisational Skills: Juggling multiple tasks efficiently requires stellar organisational skills.
Communication Skills: Effective communication is key in liaising with different departments and presenting financial information clearly.
Problem-Solving Ability: Navigating through financial discrepancies and challenges demands a robust problem-solving acumen.
Time Management: Meeting deadlines is a daily rigour, necessitating excellent time management skills.
Attention to Detail: The knack for spotting discrepancies and ensuring accuracy is crucial.
 

Qualifications
Minimum of five (5) CXC/CAPE/GCE subjects
ACCA Level 2 (minimum)
Bachelor’s degree in accounting an assest
Minimum of two (2) years’ experience in a similar field
Proficient in Microsoft Office Suite
Any combination of experience, education and training will be considered.