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Job Description
The Procurement Specialist will be required to guide the company in the revision of its
Procurement Policies and drafting of Procurement by-laws to ensure compliance with Public
Procurement Legislation. He/she will mentor and guide and train the procurement staff to ensure adherence to the established guidelines and systems of the Company and monitor the application of systems to ensure compliance with stated procurement policies. He/she will support the Company in carrying out procurement processes including: preparation of Request for Proposals, Expressions of Interest, receipt of quotations, bids or proposals, coordinate and participate in evaluation committees, negotiation of contract terms, service level agreements, and contract management. The Procurement Specialist will also be responsible for the development of Eprocurement as a service to iGovTT external clients.
Key and Critical Responsibilities
Reviews and oversees all procurement proposals and related documentation to ensure completeness, accuracy, compliance with applicable legislation, policies, procedures and established procurement standards.
Develop and review procurement activities of the Company are pursued and implemented in a timely manner and reflect high professional standards in accordance with Ministry of Finance and State Enterprises Performance Monitoring Manual Guidelines and Public Procurement Legislation.
Reviews, and develops standard forms, templated and report formats in compliance with Ministry of Finance and State Enterprises Performance Monitoring Manual Guidelines and relevant legislation for contracts and bidding documents for approval.
Attends bidders meetings, provides clarification and ensures completion of minutes on the bidding process for bidders.
Facilitates and advises on the formation and coordination of Procurement Evaluation Committees that will receive, review technical and financial bids.
Develops specific format for procurement documents and documentation in accordance to the relevant legislation and standards for review and approval of CEO/DCEO as required.
Functions as a Senior Procurement Representative in evaluations.
Provides professional advice on procurement matters including Unit structure and department work flows to the Company’s Leadership Team.
Drafts Procurement by-laws in accordance with the soon to be enacted Procurement Act for approval.
Monitors, evaluates and coordinates Unit performance.
Prepares and updates the Annual Procurement Plans in relation to the Company’s Operational Plan inputting all necessary timelines and budgetary considerations in addition to technical and financial selection criteria for each procurement activity.
Key Competencies
Extensive knowledge and a minimum of 7 to 9 years professional experience in procurement administration.
At least five (5) years of progressively responsible professional experience in public sector procurement administration, with at least three (3) years of relevant experience at a supervisory level.
Extensive knowledge of the current Governments Procurement Act.
Must have a proven track record in leading a team of procurement professionals.
Professional experience in supply chain management will be an asset.
Strong negotiating skills and the ability to influence others to reach agreement.
Proven communication (verbal, written and presentation) skills and the ability to formulate positions on issues, articulate them succinctly and make and defend recommendations.
Proficient understanding of the need for strong customer service toward suppliers, clients and internal customers.
Knowledge of Procurement rules and regulations of external agencies such as the World Bank, the Inter-American Development Bank, etc would be an asset.
Education/Accomplishments:
Bachelors Degree in Business, Contract/Project Management, Finance, Law, Supply Chain Management or other related discipline.
Post graduate training/education in Business, Contract/Project Management, Finance, Law, Supply Chain Management or other related discipline would be an asset.
Chartered Institute of Purchasing and Supply (CIPS) certification would be an asset.
Approved professional accreditation in Project Management would be considered an asset.
