Administrative Assistant Full Time NEW

Administrative Assistant II – Undergraduate Studies

JOB PURPOSE/SUMMARY

To provide administrative support and assist with office management activities within the Unit.

DUTIES/RESPONSIBILITIES

Assists with coordinating and scheduling meetings, events, projects and other office-related activities as assigned.
Prepares various reports, as assigned.
Identifies administrative needs within the Office and develops appropriate recommendations.
Analyses procedures and workflows related to the Office and recommends improvements.
Interfaces with various units, academic centres and other internal and external agents on a daily basis to source and disseminate information.
Interprets and applies laws, rules, and regulations applicable to the University in the performance of duty.
Undertakes projects and special assignments.
Performs other related duties, as assigned.
QUALIFICATIONS & EXPERIENCE

Advanced Diploma in Business / Office Administration or equivalent. (Bachelor’s Degree in a Social Sciences field will be considered an asset.)
Minimum of five years of relevant work experience.
COMPETENCIES

Proficient in office management.
Ability to coordinate work efforts.
Sound knowledge of the University’s business/environment and policies and procedures.
Sound knowledge of the Unit’s systems and processes.
Sound knowledge of the MS Office Suite/related software.
Knowledge of research methodologies and ability to conduct research/surveys.
Excellent interpersonal, communication and customer service skills.
Ability to work effectively in a team environment.
Project management skills.
Analytical and problem-solving skills.