Administrative Assistant Full Time

Job Description
Organizes, supervises and controls the administrative function of the assigned office to provide a wide range of administrative support to facilitate the conduct of the business of the SWRHA in a timely and effective manner in accordance with accepted Office Management and Secretarial standards.

The Authority reserves the right to assign the officer to any Facility under its management.

Key and Critical Responsibilities
Plans in consultation with the Manager the day-to-day administrative support necessary for the effective and efficient functioning of the office.
Supervises the administrative functions of the office to ensure the work performance is at an acceptable standard, accurate and timely.
Develops, in consultation with Manager Systems and Procedures for the continuous improvement of the functioning of the office.
Advises on Administrative work techniques and methods to enhance the quality of work performed.
Conduct periodic review of the office equipment used, work methods and systems and make recommendations for their improvement.
Reviews the work of support staff to ensure compliance with performance standards and initiates appropriate action as necessary.
Keeps abreast of current trends and changes in Office Management.
Develops and makes appropriate recommendations.
Reviews the schedule of official engagement arrangement to ensure the preservation of the official image of the office.
Conducts in depth research/analysis to gather comprehensive information for driving quality initiative.

Key Competencies
The incumbent is required to possess an Associate Degree in Administrative (Professional) Office Management/Administrative Professional Secretary (APS) or an equivalent combination of training and experience.
Advanced certification in Typewriting and Proficiency in Excel and Microsoft.
At least three (3) years experience in a related field.