Executive Assistant – Health, Safety and Security Full Time

Job Description
The Executive Assistant is responsible for providing general and specific administrative support services to the office of the Health Safety and Security (HSS) Manager.
Key and Critical Responsibilities
Receive, respond to and dispatch all correspondence on behalf of the HSS Manager.
Assist in the research, co-ordination and production of projects, reports and proposals.
Develop database of security breaches and incidents and maintain records for future reference.
Develop and maintain departmental filing systems, including HSS records relating to accidents, incidents, near misses, inspections, training, safety orientations and emergency drills
Assist in the preparation of the budget for the HSS Department.
Assist in preparing for Internal HSS audits, surveys and preparation of reports.
Provide direct secretarial support and services to the HSS Manager.
Issue correspondence to Managers and Supervisors with respect to HSS Meetings.
Maintain a supply of office stationery and supplies to ensure the efficient operation of the department.
Record and preserve the minutes of meetings of the department.
Ensure all statutory requirements are adhered to and complied with.
Assist with the coordination and administrative arrangements for HSS training, safety orientations, emergency drills and other departmental activities.
Compile and maintain security patrol records and information generated through the Department’s security monitoring systems.
Assist with the preparation and follow-up of HSS Department Purchase Requisitions and maintains associated records.
Provide administrative support for Safety Committee activities, including the preparation and distribution of documents and follow-up of assigned action items.
Perform other job-related duties which may be assigned from time to time.

Key Competencies
MINIMUM QUALIFICATIONS
Five (5) CXC/GCE Ordinary Level subjects including English Language
Administrative Professional Secretaries Diploma.
Certification from the Chartered Governance Qualifying programme (formerly ICSA).
Certificate in Occupational Health and Safety will be an asset.

WORK EXPERIENCE
Five (5) years experience in a similar administrative/ corporate secretarial position.

CORE COMPETENCIES & OTHER SKILLS
Excellent interpersonal skills and the ability to work unsupervised.
Strong administrative skills.
Good logistics and time management.
Sound oral and writing skills.
Highly confidential disposition