Purchasing Assistant Full Time NEW

Job Description
The Purchasing Assistant performs a variety of clerical duties to assist in the purchase of materials, equipment, supplies and services.
Key and Critical Responsibilities
Provides administrative/clerical support to the Purchasing Officer, such as filing and preparation of correspondence

Ensures that purchasing records are maintained and updated when required; assists with client/creditor/supplier enquiries

Checks that all received purchase requisitions are filled out accurately and completely, and that accompanying documents comply with the Corporations purchasing policies and procedures

Assists the Purchasing Officer in the preparation of Purchase Orders and documents; ensures conformance to purchasing policy and procedures

Assists in the sourcing, evaluating and selecting of preferred purchasing options in terms of quality, price, terms, deliveries and supplier service level (for non-tendered items)

Assists in the monitoring and coordinating of deliveries of items between suppliers and the Corporation to ensure on time delivery

Assists in ensuring that items received are in accordance with those specified on the Purchase Order; liaises with TTPost Outlets/Stores department as needed

Liaises with the accounts department with respect to ensuring timely payment to suppliers

Visits suppliers on site as needed, to validate product/supplier claims, and to collect deliveries as needed

Assists in building and maintaining a database of supplier information

Adheres to health and safety rules, regulations and guidelines

Performs other related duties that may be required by the job function

Key Competencies
Proficient use of word processing and spreadsheet software applications

Experience in Microsoft Access would be an asset

Capable of multi-tasking and meeting deadlines

Excellent oral/written communication skills

Interpersonal skills/Team player

Works with minimal supervision

Pays attention to detail

Ability to function with a high level of professionalism when interacting with external and internal clients