Procurement Officer Full Time NEW

VACANCY NOTICE: PROCUREMENT OFFICER

JOB SUMMARY

The Procurement Officer provides technical, administrative and operational support to the Procurement Department in the acquisition of goods, works, services and consultancy services required for TURHC’s housing, land development, corporate and operational activities. The incumbent supports the preparation and administration of procurement documents, including requests for quotations, evaluation support, and purchase order processing. This role ensures that procurement activities are documented, transparent, and compliant with the Public Procurement Act, applicable regulations, and internal policies.

PRIMARY DUTIES AND RESPONSIBILITIES

Procurement Requisition and Planning Support

• Receive and log procurement requisitions from departments ensuring all required information and approvals are included.
• Assist the Senior Procurement Officer or assigned officer in checking procurement requests against approved budgets and procurement procedures.
• Prepare tracking sheets, schedules and status updates for routine procurement activities.

Tendering, RFQ and Solicitation Support

• Assist in preparing requests for quotations, invitations to tender, requests for proposals, expressions of interest and other solicitation documents using approved templates.
• Coordinate the issue of solicitation documents, tender notices, addenda, clarifications and procurement correspondence as directed.
• Record submission dates, receipt times, supplier names, tender securities, statutory documents and other required information in the applicable tender or quotation registers.

Supplier, Contractor and Consultant Administration

• Maintain supplier, contractor and consultant files, including company profiles, contact information, registration status, statutory documents, insurance certificates, tax compliance and other supporting documents.
• Assist with due diligence checks, including confirmation of current documents, supplier eligibility, depository registration and other compliance requirements where applicable.

Evaluation, Award and Contract Documentation Support

• Assist in preliminary checks of submissions for completeness, mandatory documents, statutory compliance and responsiveness to submission requirements.
• Compile quotation comparisons, bid summaries, compliance checklists and financial schedules for review by the Senior Procurement Officer.
• Tracks award approvals, contracts, performance securities, advance payments, insurance certificates and post-award documents.

Procurement Records, Filing and Reporting

• Maintain organized procurement files for each procurement activity, including approvals, requisitions, solicitation documents, quotations, submissions, clarifications, evaluation records, recommendations, award documents, contracts and correspondence.
• Assist with preparation of reports for the Manager, Procurement, Senior Procurement Officer, General Manager, Board, Finance, Legal, Internal Audit and external review bodies.
• Support audit readiness by ensuring that files are accurate, complete, labelled and available when required.
• Liaises with all internal departments in executing the various functions, including but not limited to finance, legal and projects as required.
• Perform other related duties as assigned.

QUALIFICATIONS & EXPERIENCE

• Associate degree, Diploma or equivalent qualification in Procurement, Supply Chain Management, Business Administration, Management, Accounting, Public Administration, Project Management or a related field from a recognized institution.
• Bachelor’s degree in a related field would be an asset.
• Professional training or certification in procurement, supply chain management, public procurement, contract administration, records management or a related area would be an asset.
• At least three (3) years’ experience in procurement, purchasing, supply chain, tender administration, contract administration, finance administration or a related administrative environment.
• Experience in the public sector, state enterprise, statutory authority, special purpose company, construction, housing or infrastructure environment would be an asset.
• Working knowledge of public procurement procedures, supplier documentation, quotation processes, tender records and basic contract administration would be an asset.
• Proficiency in Microsoft Office, especially Word, Excel and Outlook

• KNOWLEDGE, SKILLS & ABILITIES

  • Practical understanding of procurement processes, quotations, tenders, supplier documentation, confidentiality and fairness.
  • Working knowledge of the principles of transparency, accountability, value for money, competition and proper record keeping.
  • • Ability to check submissions, statutory documents, dates, signatures, tender securities, approvals and procurement records carefully.
    • Ability to coordinate meetings, site visits, tender openings, clarifications, document circulation and follow-up actions.

    Interested candidates are asked to submit applications comprising a cover letter; an updated Curriculum Vitae with copies of all relevant academic certificates, and a valid certificate of character no later than

    August 27th, 2026 at 4:00 p.m. and addressed to:

    The General Manager

    Tobago Urban and Rural Housing Corporation Ltd.

    Montessori Street, Glen Road

    Scarborough, Tobago

    OR

    via E-mail as follows: recruitment.turhc@gmail.com

    The E-mail subject line should read: Procurement Officer

    UNSUITABLE APPLICATIONS AND APPLICATIONS RECEIVED AFTER THE STIPULATED DEADLINE DATE AND TIME WILL NOT BE ACKNOWLEDGED