Procurement Assistant Full Time NEW

Job Description
The Procurement Assistant is responsible for performing a variety of clerical duties in the assistance with preparation of all procurement Documentation and general procurement tasks for the corporation.
Key and Critical Responsibilities
Assists in the preparation of Tender Documentation and general procurement tasks

Liaises with internal and external stakeholders to advance the procurement process

Compilation and dispatching of Tender Packages, Request for Proposals, Expressions of Interest and Pre-Qualification Documentation together with all pertinent correspondence for approval by all stakeholders

Review of Tender submissions prior to submission of same for evaluation

Rendering assistance in the preparation, compilation and dispatching of Tender submissions to Evaluation Committee members and setting meeting date/s for Evaluation Committee Meeting/s
Sits in at meetings of Evaluation Committees as Recording Secretary and prepares Scoring Sheet and other documentation

Compiles reports on meetings

Compiles documentation for pre-tender and site visit meetings

Assembles Evaluation Reports for approval and signatories of Evaluation Committee members to facilitate Contract Awards

Maintain procurement documents in a systematic retrievable manner.

Adheres to health, safety and environmental rules, regulations and guidelines

Performs other related duties that may be required by the job function

Key Competencies
Understanding of general procurement policies and procedures

Ability to develop filing/documentation and database systems in support of procurement systems management

Must be a team player and have excellent oral and written communication skills

Must be able to pay attention to detail and accuracy

Must be able to work with strict deadlines

Must be able to function with a high level of professionalism when interacting with external and internal clients

Confidentiality

Dependability

Trustworthiness

A positive attitude