Project Administrative Assistant Full Time NEW

Overview / Responsibilites
Massy Wood is recruiting for a Project Administrative Assistant with considerable experience in the energy an EPC industry.

The Project Administrative Assistant is responsible for providing project administrative, cost, document and timesheet management support to the project team.

Review and ensure cost information, as well as quality and accuracy of all company invoices.
Assist project engineers in project costing and timesheet management.
Develop and Maintain a Data Base for control of department’s staff Site Passes, Inductions, Mandatory Training, etc. and issue Weekly Reports on expiry dates of same, where applicable.
Maintain Line Manager’s calendar and contacts in Outlook.
Assist with venue arrangements and preparation of presentation material.
Coordinate meetings by assisting in the preparation of documentation, making venue and room bookings, organizing catering etc.
Assist with formatting reports, presentations, letters and any other required documents.
Set up and maintain administration filing systems.
Participate in meetings and record and distribute minutes of meetings.
Coordinate travel arrangements and reservations.
Coordinate the flow of information, within department, both internally and externally.
Issue and distribute correspondence, presentations, CD’s, reports and any other required documents;
Interface with other departments as required.
Liaise with internal and external contacts.
Qualifications

Diploma or Bachelor’s Degree in Business Administration in a related discipline from a recognised university
At least five (5) years’ experience in an administrative role.
Experience in the oil & gas industry would be considered an asset.
Strong working knowledge of Microsoft Office software including Word, Excel, PowerPoint and Outlook.
Awareness of the project environment.
Ability to work with minimal supervision.
Ability to work in a Team environment.
Ability to work to tight deadlines.
Ability to work well with external and internal customers.
Ability to work to tight deadlines and deliver results.
Ability to work well external and internal customers.
Ability to work independently and as part of a team
Demonstrates effective organization & planning skills
Ability to handle multiple tasks and changing priorities in a fast-paced environment
Strong communication skills both written and oral
Valid Certificate of Good Character (must not be older than 6 months)

This role does not provide sponsorship.
Company Overview
Massy Wood Group Ltd. (Massy Wood) is a joint venture company, owned by the Energy division of Massy Holdings Ltd., and Wood PLC, a global leader in consulting and engineering across energy and the built environment. https://www.massywoodltd.com
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