Executive Assistant Full Time NEW

Heritage Petroleum Company Limited (Heritage) is state-owned company in the business of exploration, development and production of crude oil. We are inviting talented, innovative, passionate and suitably qualified persons to apply for the following roles.

Job Purpose
To provide comprehensive and confidential administrative support to the leader, exercising customer excellence, results orientation and delegated latitude in decision-making towards the effective utilization of leader time and the efficient management of the office.
Key Accountabilities
Provides comprehensive administrative support in the form of quality documents, communiques, appropriate treatment of issues and alerts leader on high priority/deadline items.
Provides efficient receipt, handling, dispatch, response, treatment and filing of all incoming and outgoing correspondence.
Ensures the professional handling of telephone and direct (in person) communications.
Maintains proactive and efficient coordination of leader time through timely and appropriate scheduling and calendar management.
Maintains comprehensive and timely retrieval of office records and critical documents.
Establishes and maintains systems and methods for aiding the execution of secretarial and office administration.
Coordinates all office activities, physical changes, acquisition of office supplies and equipment and direction to office personnel.
Provides reports and updates for performance reporting and reviews.
Conducts specialized research as requested and presentations for executive use.
Maintain contacts, networks and liaisons across the organization and externally with agencies, organizations and associations to support operational activities as appropriate.
Undertakes any other assignments required from time to time, to fulfil the job purpose.
Location
Santa Flora
Job Specifications
Minimum Qualifications

Associate Degree in Business Administration
Certified Professional Secretary
Certified and proficient in Microsoft Office Suite-Excel, Power Point, Word, Outlook.
Minimum Experience

A minimum of three (3) years’ relevant work experience in an administrative/executive assistant position.
A minimum of one (1) year in the oil and gas industry will be an asset
Our greatest asset is our people; therefore, we value the interest shown by all applicants however only suitable candidates will be contacted.

CLOSING DATE FOR APPLICATIONS: THURSDAY 29TH OCTOBER 2026