Cost & Time Assistant Full Time NEW

Overview / Responsibilites
Massy Wood is currently recruiting for a Cost & Time Assistant with extensive experience in the oil and gas industry.

The Cost & Time Assistant is responsible for providing project administrative, cost, document and timesheet management support to the project team.

Technical

Responsible for inputting timesheets for all crew members for payroll and invoicing purposes.
Support variance analysis: verify/validate timekeeping data submitted each pay period.
Assist with project costing and timesheet management.
Recommend improvements to timekeeping and cost tracking processes.
Be able to operate at a proficient level in Mpower.
Set up and maintain administration filing systems to keep manual timesheet records and GRNs.
Liaise with Suppliers on invoices and additional documents required to support acceptance and generation of a GRN.
Understand and use the MAXIMO system as required, including but not limited to generating purchase requisitions and tracking purchase order status.
Coordinate and facilitate the flow of information within the department and across other departments as required.
Liaise with internal and external contacts to resolve issues / challenges wrt time entry or GRNs.
Assist with formatting reports, presentations, letters, and any other required documents.
Support digital transformation initiatives: Set up and maintain administration filing systems.
Perform all other related job functions as required.

Qualifications
Education & Formal Qualifications:

Diploma or certification in Finance, Business Administration, or a related field from a recognised university or equivalent.
Competencies & Experiences:

At least two (2) years’ experience in an administrative or similar role.
Experience in the oil & gas industry would be considered an asset.
Strong working knowledge of Microsoft Office software including Word, Excel, PowerPoint and Outlook.
Awareness of the project environment.
Strong verbal and written communication skills.
Ability to work with minimal supervision.
Ability to work in a Team environment.
Ability to work to tight deadlines.
Ability to work well with external and internal customers.
Valid Certificate of Good Character (must not be older than 6 months).
Preference will be given to national citizens or permanent residents of Trinidad & Tobago.
This role does not provide sponsorship.