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Grade 7 Facility Coordinator (Temporary)
Faculty: Medical Sciences
Global School of Medicine
Deadline Date: Tuesday, November 10, 2026
Applications are invited for the post of Grade 7 Facility Coordinator (Temporary) in the UWI Global School of Medicine.
Duties of the post include:
1. Facilities Maintenance
Conduct routine inspections of classrooms, laboratories, offices, meeting rooms and common areas.
Identify and report maintenance requirements.
Coordinate repairs and maintenance activities with Campus Facilities personnel and approved contractors.
Monitor the condition of furniture, fixtures and equipment.
Assist with inventory management of facilities-related supplies and equipment.
Monitor building access and security concerns and report issues promptly.
Ensure that facilities are maintained in a safe and functional condition and in this regard must liaise with the OSH unit of UWI-STA.
Assist with space preparation for teaching sessions, examinations, meetings, workshops and special events.
Assist in responding to facilities-related emergencies including utility failures, flooding, safety incidents and other operational disruptions.
Assist in monitoring preventive maintenance schedules for building systems, equipment and critical teaching facilities.
Assist with procurement processes relating to facilities maintenance, supplies, service contracts and equipment in accordance with university procedures.
Assist with maintaining facilities documentation and records required for institutional, programme and professional accreditation reviews.
2. Laboratory and Teaching Support
Assist in ensuring readiness of teaching rooms and laboratories from a facilities and technology perspective.
Assist academic and technical staff with room setup for practical sessions and demonstrations.
3. Administrative and Operational Support
Maintain records of maintenance requests, service reports and equipment inventories.
Assist in the operational readiness of simulation, skills laboratory, audio-visual and educational technology facilities and coordinate maintenance support where required.
Coordinate, monitor and follow up on the work of approved contractors and service providers and verify satisfactory completion of assigned works.
Obtain quotations for supplies and minor services as requested.
Assist with logistics for recruitment events, examinations, conferences, meetings and outreach activities.
Supervise and coordinate the work of the Cleaner.
Perform other related duties as assigned by the Director or Senior Administrative Assistant.
KNOWLEDGE, SKILLS AND ABILITIES
Applicants should be familiar with the University’s mission, structure, policies and procedures. Applicants should have knowledge of faculty and department operations and structure. Applicants should possess working knowledge of building maintenance practices. Applicants should possess good interpersonal and customer service skills. Applicants should possess good oral and written communication skills. Applicants should possess the ability to organize work and meet deadlines. Applicants should possess the ability to maintain accurate records. Applicants should possess ability to work independently with minimal supervision. Applicants should possess the ability to establish and maintain effective working relationships.
QUALIFICATIONS
Essential:
An approved Associate Degree or Technician Diploma in Civil Engineering or Facilities Management; its equivalent or higher standard of education from a registered/accredited institution.
Preferred:
Professional training or certification in one or more of the following areas which are: Occupational Health and Safety Facilities Management.
EXPERIENCE
Essential:
Applicants must possess at least two (2) years’ relevant experience in facilities maintenance, building operations or a related area.
Preferred:
Experience in an educational, healthcare or research environment.
COMPETENCIES
Client Focus
Interactive Communication
Using Information Technology
Work Ethics and Values
Problem Solving
Adaptability
Attention to Detail
Teamwork
Initiative
Service Orientation
Concern for Safety
Planning & Organizing
Salary will be fixed in accordance with Grade 7 of the salary scale.
You are required to submit an updated resume to [email protected] with the position as the subject title of your email.
The Human Resources Division would like to thank all applicants for their interest. Please note that only shortlisted candidates will be acknowledged or contacted.
