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Grade 7 Technical Assistant (Accounts & HR) (Temporary)
Faculty: Medical Sciences
Global School of Medicine
Deadline Date: Friday, October 23, 2026
Applications are invited for the post of Technical Assistant (Grade 7) (temporary)in the UWI Global School of Medicine.
Duties of the post include:
Accounts and Financial Administration
Prepare and process invoices, receipts, payment requests, reimbursements, and purchase documentation.
Record and maintain financial transactions in approved accounting systems.
Assist with student fee administration, billing, and related reconciliations.
Support payroll administration by maintaining payroll records and processing documentation in a timely manner.
Reconcile financial records and assist in tracking expenditures against approved budgets.
Maintain orderly financial files and supporting documentation for audit purposes.
Assist in the preparation of routine financial reports and management information.
Compliance and Record Management
Ensure compliance with University regulations, financial procedures, HR policies, and statutory requirements.
Maintain accurate records to support audits, accreditation reviews, regulatory reporting, and quality assurance activities.
Safeguard confidential employee, student, and financial information.
Ensure appropriate filing, retention, and retrieval of personnel and financial records.
Human Resource Administration
Maintain employee personnel files and HR records in accordance with University policies and confidentiality requirements.
Prepare employment-related documentation including appointment letters, contract renewals, leave records, and other HR correspondence.
Coordinate recruitment activities including advertising vacancies, scheduling interviews, communicating with candidates, and maintaining recruitment records.
Support staff onboarding and orientation processes.
Maintain records relating to attendance, leave, training, and staff development.
Respond to routine staff enquiries regarding HR policies, benefits, leave entitlements, and administrative procedures.
Assist with workforce data collection and preparation of HR reports.
Data Management and Reporting
Maintain HR and accounting databases and ensure data accuracy and integrity.
Generate routine reports relating to staffing, recruitment, payroll, expenditures, and other operational indicators.
Assist in compiling information required by University management and regulatory agencies.
Monitor administrative processes and identify opportunities for improvement.
Customer Service and Administrative Support
Serve as a first point of contact for routine HR, payroll, and accounts-related queries.
Provide courteous and professional service to faculty, staff, students, external partners, and visitors.
Support meetings, events, and administrative activities of the School as required.
Assist with procurement, inventory monitoring, and general office administration.
Technology and Continuous Improvement
Utilize human resource, payroll, financial, and office productivity systems effectively.
Support implementation of new administrative technologies and digital processes.
Recommend improvements to enhance efficiency, transparency, and service delivery.
Contribute to a culture of professionalism, innovation, accountability, and continuous improvement.
KNOWLEDGE, SKILLS AND ABILITIES
Applicants should be familiar with the University’s mission, structure, policies and procedures. Applicants should have knowledge of faculty and department operations and structure. Applicants should be proficient in the use of Microsoft Office applications and computerized administrative systems, including Banner Finance and PeopleSoft. Applicants should have experience in a tertiary education institution, healthcare environment, or professional services organization, familiarity with payroll processing and financial management systems and knowledge of records management principles. Applicants must have the ability to work independently and as part of a team and exhibit cultural sensitivity and professionalism in dealing with diverse stakeholders.
QUALIFICATIONS
Essential:
Associate Degree, Diploma, or equivalent qualification in Human Resource Management, Accounting, Business Administration, Finance, Management Studies, or a related field.
EXPERIENCE
Essential:
At least two (2) years relevant experience in human resources, finance, accounting, payroll, or general administration.
COMPETENCIES
Client Focus
Interactive Communication
Using Information Technology
Work Ethics and Values
Problem Solving
Adaptability
Attention to Detail
Teamwork
Initiative
Service Orientation
Confidentiality
Planning & Organizing
Salary will be fixed in accordance with Grade 7 of the salary scale.
Please follow the instructions for completing the online application very carefully. The application must be completed in its entirety since all of the information will be used in the screening process. Failure to complete the online application form as required will prevent your application from being processed.
You are required to upload an updated resume, two (2) references and other supporting documentation including birth certificates and awarded degree certificates should be electronically attached to the application.
If you require further assistance in applying for this position, kindly send an email to recruitments.atss@sta.uwi.edu.
The Human Resources Division would like to thank all applicants for their interest. Please note that only shortlisted candidates will be acknowledged or contacted.
