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Job Description
The Regional Manager Health Records will be responsible for directing and coordinating the services of Health Records Units across all facilities within the South-West Regional Health Authority.
The Authority reserves the right to assign the officer to any Facility under its Management.
Key and Critical Responsibilities
Defines, implements and monitors compliance with quality improvement systems in Health Records.
Provides, monitors and maintains input to the development and implementation of computerized solutions for Health Records inclusive of digitization.
Develops a strategic plan and annual budget for the department.
Reviews and updates Health Records policies and procedures to ensure relevance with current national directives and in keeping with best practice.
Ensures the establishment of a Regional Health Records Committee and supports its on-going function in relation to Health Records management.
Identifies and recommends advice on Health Records and communicates with managerial stakeholders with respect to implementation of and compliance with policies and procedures.
Manages operational efficiency by maintaining an adequate number of competent Health Records staff at all levels by managing leave, recommending acting for backfills, supervising and conducting regular performance reviews.
Identifies training needs and recommends available resources both in-house and externally for professional development and career advancement of Health Records staff in collaboration with the Human Resources Department.
Identifies and obtains relevant equipment and resources required for the efficient and effective performance of the Health Records Units.
Oversees, prepares and submits various reports related to the inputs, processes and outputs of Health Records Departments for example statistical data, surgical lists, external patient program lists etc.
Provides assistance as required to the relevant stakeholders in relation to RHA medico-legal matters, FOIA and patient confidentiality issues.
Key Competencies
A Bachelors Degree in Health Records Science/Administration.
Eight (8) years experience in the field of Health Records preferably within the public health system, five (5) of which must be at a managerial/supervisory level.
Must possess a Certificate/Diploma in Supervisory Management.
A combination of training in Health Information Management/Electronic Health Records will be an asset.
Knowledge of ICD-10 coding or any other applicable coding standards.
Knowledge and experience in ICT with relevant health sector applications will also be an asset.
