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Suitably qualified persons are invited to submit applications to fill the following contract position:
Accounting Associate (Contract)
General Accountability
The position contributes towards minimizing the reputational risk of the company by ensuring that payments are recorded accurately in the General Ledger. The clerk is responsible for evaluating, verifying and classifying invoices/payment requests and processing payments in a timely and accurate manner. This contributes to sound financial, management and statutory reporting. External relationships are also strengthened by enabling payments to be made on time to vendors thereby solidifying the image of TTUTC as a reputable partner/customer.
Key Responsibilities
General Invoice Processing (Fixed Assets & Payables)
Generate and distribute fixed asset labels for new acquisitions monthly
Conduct Verification of Fixed Assets yearly
Maintain fixed asset disposal “register”
Maintain Fixed Asset register
Check that invoices are accurate, valid and have proper approval authorization.
Post invoices to D365 in a timely and accurate manner and enter text that adequately describes the transaction.
Process invoices/payment requests in a timely and accurate manner.
Determine whether payments are to be made via wire, cheque or ACH.
Determine whether payments are capital or operational and advise if there are any transactions that were not properly classed.
Ensure that transactions /processing follow established process maps and guidelines.
Assessing expense /coding of invoices by allocating expense to the appropriate account.
Critical thinking in the application of GL allocations. Requires extensive understanding of GL to ensure correct coding
Ensure invoices/payments are processed accurately to contribute towards accurate financial, management and statutory reporting.
Process invoices/payments in a timely manner to meet internal and external reporting deadlines.
Escalate matters that require the attention of the Supervisor for action e.g. – amended PO’s, inaccurate invoices, missing or incomplete information.
Minimize risk and losses by processing all payments accurately and on time.
Research /investigate matters in order to resolve payment queries.
Liaise with vendors and departments within the Organization to resolve issues
Prepare and Analyse the following reports
Fixed Asset Acquisition
Fixed Asset transaction report and reconcile supporting source documents
Monthly reconciliation of Fixed Assets (General Ledger vs Sub-Ledger)
Vendor Open Items
Investigate all open items in the AP sub-ledger that are more than 1 month old
Cash cheques awaiting supporting documents
Cheques issued awaiting original supporting documents
Collection of internal AP cheques
Collection of external AP cheques more than 1 month old
Update Spreadsheets
Use critical thinking and problem-solving skills to prepare reports that can trigger action required by the Supervisor or senior management.
Prepare and analyse Spreadsheets that are management reporting tools that account for outstanding invoices and cheques thereby contributing to accurate and reliable management reporting.
Minimize delays in payments to vendors/customers by reporting on items requiring follow up action.
Review postings to assigned General Ledger accounts to determine GL and cost centre accuracy and post-correction Weekly analysis of postings:
Prepare reclass journals and submit to the supervisor for approval
Post reclass journals
Post other GL adjustments as instructed by the supervisor
Identify issues that impact accurate reporting.
Prepare journals to ensure that corrective action is taken to adjust inaccurate or misclassified payments
File all documents according to the department’s filing policy. File all accounting documents processed during the week by the end of the last working day of the week unless otherwise directed for certain transactions. Retrieve records for internal/external audit other auditors or regulators.
Ensure that records are accurately filed to support financial, management and statutory reporting. This supports the corporation by ensuring that regulators and auditors have access to documents.
The selected candidate must possess the following combination of qualifications, skills, training, and experience:
Passes in five (5) GCE Ordinary Level/ CXC / CSEC Ordinary Level subjects including English Language and Mathematics at General Proficiency Grades 1, 2 or 3 with a maximum of 2 subjects at Grade 3 and two (2) GCE/CAPE Advanced Level subjects
Minimum of two (2) years’ experience in a similar role preferably at a financial institution
Suitable combination of training and experience
High confidentiality and integrity
Passion for delivering excellent customer service
Ability to work independently and in teams
Strong interpersonal, communication and organizational skills
Ability to analyse and interpret information and data received
Excellent telephone and office etiquette
Knowledge of Microsoft Office Suite of Products
Ability to work in teams
All applications to be submitted by October 29, 2026.
