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PURPOSE The Finance and Accounts Coordinator is responsible and accountable for the management of financial reporting and compliance. Accountable and responsible in ensuring compliance with organizational policies and procedures, relevant standards, relevant legislation and accepted industry practices. Ensures robust financial management, including monthly management and financial reporting, budgeting processes, analysis, compliance, and auditing. This includes the development and implementation, monitoring and evaluation of reporting applications and strategies.
KEY FUNCTIONS Management:
Establishes with direct reports individual tasks and targets to be achieved within the designated time frames and/or cost/quality parameters. Prepares budget for and administers the functions of the department with approval budget. Appraises the extent of task achievement by and the performance and potential supervision of staff under immediate supervision. Administers other established human resource, financial, legal, and corporate management policies and procedures and monitors compliance by staff with these policies and procedures. Operational/Technical/Professional:
Manages the efficient operation of the SAPA’s accounting function according to generally accepted accounting standards. Provides financial management information and directly advise the management team of the financial position of the organization. Monitors accounting procedures and resolve any problems, including the ordering, processing and payment for all goods and services provided to the organization; the operation and regular reconciliation of bank accounts; and preparation of invoices, collection of fees and other dues, and recovery of bad debts. Analyses accounting data, investigates and resolves complex issues related to outstanding invoices and queries, to ensure efficient service to vendors and suppliers. Prepares payment proposals to assist in planning and decision making and support effective vendor relationship management. Oversees the preparation of quarterly reconciliations of general ledger accounts to ensure that accurate and reliable information is provided for financial reporting. Oversees the payroll and submits for approval in accordance with stipulated time frames. Ensures that payroll queries are addressed in accordance with stipulated time frames. Oversees the provision of accounting for Local Services, and Utilities; and ensures that invoices are processed, and payments disbursed in accordance with set time frames. Analyses market conditions through the review of securities transactions and price lists. Reviews financial reporting structures, accounting procedures, and investment activities; recommends improvements to procedural, operational, and financial controls. Drafts operational and risk reports for management analysis and submits in accordance with stipulated time frames. Facilitates risk management and insurance programs to minimize risks and losses. Ensures that insurances and other time sensitive documents are renewed and/or submitted on time. Manages the flow of cash and financial instruments to ensure that the organisation’s accounting and financial systems are operating efficiently and effectively. Develops and oversees procedures to safeguard assets, records, and loan collateral and securities. Accountable and responsible for the payroll functions including the routine time sheeting, reconciliation, payment, development, and implementation, monitoring and evaluation of payroll strategy. Reviews collection reports to determine the status and outstanding amounts of collections; refers delinquent accounts to appropriate agencies or attorneys. Prepares and presents financial and other related reports as required by organisation policy, local, state, and/or federal laws and regulations. Plans and prepares organisation budget and coordinates with all departments in collating data for finalization of the budget to support the organisation’s strategic objectives. Establishes and maintains relationships with customers and clients and assists them when needed. Cooperates in ensuring that the workplace is safe for everyone and takes reasonable care to ensure that nothing is done to endanger self or others or cause avoidable damage to the environment. Demonstrates adherence to the Organisation’s health, safety, security and environmental policies and procedures by exhibiting the required behaviors. Executes any other related duties as assigned.
KEY RELATIONSHIPS Internal: External: Leadership and Management Teams, Sub Committees of the Board, All Departments. International insurance brokers and underwriters, professional bodies, international and local financial institutions, government authorities and regulatory bodies, suppliers/contractors, external consultants.
PERSON SPECIFICATION Education: – ACCA Level III Completion Experience:
A minimum of five (5) years’ leadership experience in a similar role. Experience using ICT and other specialist accounting software and tools. Experience in Organizational Performance Management in the public sector Experience in Public Sector Administration
JOB COMPETENCIES: Knowledge/Skills Knowledge of: Financial accounting, Generally Accepted Accounting Principles (GAPP), Budgeting, Financial Planning, Financial Records Management, working knowledge of computerized accounting software, Bank Reconciliation, Expense Reporting, Journal Entries, revenue tax laws, the application of data processing and terminology as it applies to maintaining financial control and accounting records, techniques commonly used in locating errors in accounting records, generally accepted accounting theories, principles, methods, practices, and terminology. Team Leadership – Communication (oral & written) – – – – – – Problem Solving Business Acumen Planning and Organizing Relationship Management Customer Service Technical and Professional skills
KEY ATTRIBUTES:
Attention to detail, requires being careful and thorough about details, recognizing the impact of decisions. Results oriented, requires establishing and maintaining challenging achievement goals and exerting effort toward mastering tasks. Ability to use applicable information technology and systems to meet work needs. Ability to analyze and recommend improvements in Finance, collect, and interpret information, apply criteria, and make recommendations. Flexibility, problem-solving skills, accuracy, ability to work under pressure and good communications skills.High level of confidentiality, reliability, dynamism, objectivity, and integrity. – Good computer skills and extensive knowledge of Excel, Word and email software and financial management and accounting software EQUIVALENT
QUALIFICATIONS AND EXPERIENCE – Any equivalent combination of qualifications and experience will be considered.
WORK ENVIRONMENT – This job operates in a professional office environment. This role routinely uses standard office equipment.
Applications must be addressed to:
Chairman of the Board
Southern Academy for the Performing Arts
Submit:
• Applications via email to sapavacancies@gov.tt
Applications must include:
Cover Letter
Detailed Resume/Curriculum Vitae
Two (2) professional references
Copies of relevant certificates
A Police Certificate of Good Character (No older than 6 months or in the interim, the official receipt will be accepted.)
DEADLINE:
August 26, 2026 at 4:00 p.m.
Late applications WILL NOT be considered.
Only shortlisted applicants will be acknowledged.
For complete Job Description:
Please visit mccd.gov.tt
